Evidence for your Chain of Responsibility duty.
Pre-trip, loading and fatigue procedures, written out and confirmed by the people who run them.
What they ask, and what you can show.
Under the Heavy Vehicle National Law, each party in the chain must ensure, so far as is reasonably practicable, the safety of its transport activities: the Primary Duty (section 26C). Executives must exercise due diligence over it. The NHVR sets out the steps; here is what Entrilla keeps for them.
Your activities and their risks
They ask The NHVR starts with your transport activities and their risks: fatigue, speeding, mass and dimension, load restraint, unsafe vehicles.
In Entrilla Each activity as a process: who does each step, in which system, and where it waits.
Control measures
They ask The NHVR lists procedures, forms and documentation, training, and auditing or inspection as control measures.
In Entrilla The pre-trip check and load restraint written out, confirmed by the drivers and loaders who do them.
Monitor and update
They ask The NHVR’s last step: monitor how well the controls work and update them when needed.
In Entrilla A review date on each routine, versions to compare, and every change in the activity log.
Executive due diligence
They ask Due diligence includes making sure the business has, and uses, processes to eliminate or minimise its risks.
In Entrilla The department summary counts routines past their review date, and the one-file export gives the board every procedure and the log.
Fictional example
Load restraint check before departure.
A made-up process, each step described by role. In Entrilla, each step shows who confirmed it and when.
- Forklift operator: Loads to the load plan and spreads the weight.
- Driver: Checks restraints, straps and edge protectors.
- Driver: Photographs the load and attaches it to the job in the transport system.
- Despatch supervisor: Checks the weight against the vehicle’s limits.
- Despatch supervisor: Releases the vehicle in the transport system.
What Entrilla keeps
The record, on every plan.
- Written procedures. Each process can carry a written procedure, drafted by the AI from the map or written by you, and printed from your browser.
- Sign-offs tied to a login. People confirm their steps signed in as themselves. Each step keeps their name and the date; only they or an editor can take it off.
- Review dates. Set a process to be re-checked every 3 months, 6 months or yearly. When it falls due, the map shows Review due.
- Every change logged. Edit a step and its sign-off drops until someone confirms it again. Edits, sign-offs, versions and locks are logged with the person and the time.
- Versions and lock. Name a version, compare it with today or bring it back. An admin can lock a process so nobody edits it.
- Export. One file holds every process, who confirmed each step and when, the versions, the written procedures and the activity log.
Questions
Questions about this review.
Who is a party in the Chain of Responsibility?
The NHVR says you are a party because of a function you perform, not your job title: from the business that employs a driver or owns a vehicle to the business that sends or receives goods.
Where do work diaries and trip records go?
In your work diary, EWD or transport system. Entrilla holds the procedures around them: written out by role, confirmed, every change logged.
Does this help show an executive’s due diligence?
It gives evidence for it: a written process for each transport activity, who confirmed each step, when each was last reviewed, and every change. What is reasonably practicable is for your business to judge.