Where should AI start in your business?
Describe one job. See the step to fix first, what it costs you, and whether AI fits.
No card needed
- Your workspace and backups in Sydney
- Hourly rates never go to the AI
- Free for anyone who only looks or checks their steps
- Export everything. Cancel any time.
The money
The money, honestly.
At the demo company, “Chase approval by email” costs about A$28,600 a year: 75 chases a week, 8 minutes each, at A$55 an hour. The quickest fix, Now, is worth about A$17,200 of that, in hours freed, not cash. Both figures are the demo's. Type your own numbers into the card; nothing leaves your browser unless you email it.
Nothing counts until the change is made. The rule in the product, word for word: Nothing counts as banked until the change is adopted or its build ships. Every figure is hours × your rate × 52 weeks, capped at what the step itself costs.
10 h a week × 52 × A$55/h (your rate)
≈ 520 hours a year · ≈ 1.3 working days a week (h ÷ 7.6)
a year
Demo defaults: Coastline Trading Co. (fictional). Type yours. Nothing leaves your browser unless you email it.
Now fix at the demo (fictional) ≈ A$17,200 a year · hours freed, not cash
That's one step. Find yours.
No card needed
Start with a job you run every week: job booking to invoice, stock in at the dock, supplier invoices. Made-up examples. Type your own. Try one process →
How it works
You don't need to know AI.
You know how the work gets done. That is all Entrilla needs. It drafts the rest; you check it. Everything comes back in plain words: hours, dollars and which tools a fix would run on. Your own people build it.
Say how it's done today.
Type it in plain words, or upload what you have: a whiteboard photo, a meeting transcript, a Word file or a PDF. Entrilla drafts the steps and who does each one, and you check them before anything is added.
Waste, checks worth keeping, real work.
Every step is sorted: waste to cut, a check worth keeping (made cheaper, never dropped), or the work itself, left alone. In the app the tags read Waste, Protective and Real work. You see the hours each takes and what that costs at your own rates. The costliest timed waste is the step to fix first.
Three ways to fix it. Your people build it.
On the Team plan, that step gets three ways to fix it. Some use automation or AI, some are just a setting in a system you already have. Each lists the tools it runs on and anything you'd need to add. You pick one.
Where it points you
Where AI fits, and where it doesn't.
Sometimes the best fix isn't AI. Entrilla shows which step to fix first. On the Team plan, each way to fix it says whether it runs on the tools you already have.
At the demo company, the step to fix first is “Chase approval by email”: 10 hours a week of asking for the same approval twice. Here are its three ways to fix it, as they appear on the Team plan's build board, and the tools each one runs on. You pick. Here all three run on tools the company already has. When AI or automation is the answer, the fix says so and names the tools, like sorting the support inbox below.
Chase approval by email Waste10 h a week: 75 invoices × 8 min
- Nowsmall job
Send bills for approval inside the accounting system you already use; managers approve there, not by email.
6 h a week✓ Runs on what you have
Uses:Your accounting systemShared inbox
- 80/20medium job
Approval rules by amount and supplier, set in the accounting system. Bills under a threshold you choose (say A$500), still matched to order and docket, go straight through; bills over A$5k go to a second approver.
8 h a week
Just a setting: approval rules in your accounting system. Nothing new to get.
Uses:Your accounting system
- Ideallarge job
Managers approve from their phone or Teams with the matched order attached, and reminders go out automatically.
9.5 h a week
Coastline already has Teams, so there's nothing new to buy. The work is setting it up.
Uses:Your accounting systemTeams
Demo: Coastline Trading Co. (fictional company). All three stay under the step's 10 hours.
What it runs on, as the app names it
- Now: Finance system access (AP/AR) (Your accounting system); Shared inboxes / intake addresses (Shared inbox)
- 80/20: Finance system access (AP/AR) (Your accounting system)
- Ideal: Finance system access (AP/AR) (Your accounting system); Teams channel posting (Graph or webhook) (Teams)
One step needs no AI. The next one does.
Two officers spend an hour each a day sorting the support inbox. The full fix needs a tool that connects the systems, which the company is still chasing. Meanwhile the card's Now fix runs on what it already has.
Read and categorise everything in the shared inboxtwo officers, an hour each a day
- Nowmedium job
Power Automate hands each new email in the shared inbox to Copilot, which tags it delivery, stock, returns or other, files it and drafts the routine reply for an officer to send.
About 70 min a day back✓ Runs on what you have
Uses:Power AutomateCopilotOutlookShared inbox
- 80/20medium job
An AI service (Claude, through AWS) does the sort: it reads the thread and the order in the online store, and puts the order status on the email.
About 90 min a day back
Uses:Online storePower AutomateOutlook
Still needs:An AI service (Claude, through AWS) · on its way
- Ideallarge job
A tool that connects your systems joins the inbox, online store and Teams: each email arrives sorted, with its order and tracking from the online store; only judgement calls wait for a person.
About 105 min a day back
Uses:Online storeOutlookTeams
Still needs:A tool that connects your systems (like n8n or Workato) · being chasedAn AI service (Claude, through AWS) · on its way
Demo: Coastline Trading Co. (fictional company). Each fix names what it runs on; only the chosen one, Now, is counted.
What it runs on, as the app names it
- Now: Power Automate (M365 flows) (Power Automate); Microsoft Copilot in M365 (Copilot); Outlook mailbox access (Microsoft Graph) (Outlook); Shared inboxes / intake addresses (Shared inbox)
- 80/20: Ecommerce platform API (Online store); Power Automate (M365 flows) (Power Automate); Outlook mailbox access (Microsoft Graph) (Outlook); Claude API via AWS Bedrock (An AI service (Claude, through AWS))
- Ideal: Ecommerce platform API (Online store); Outlook mailbox access (Microsoft Graph) (Outlook); Teams channel posting (Graph or webhook) (Teams); Orchestration platform (n8n, Workato…) (A tool that connects your systems (like n8n or Workato)); Claude API via AWS Bedrock (An AI service (Claude, through AWS))
Your tools
Start with what you have. Add only what earns its hours.
It starts from the tools you list. Anything else it names comes with the hours it would free.
List what your organisation has, from Microsoft 365 to an AI assistant, and mark each one as in hand, on its way, or being chased (in the app: Have, Incoming and Chasing). Every recommendation then says “Runs on what you have” or “Needs” the thing it is waiting on, so you can see what your people can build now, and what it's waiting on.
The tools worth getting first Worth chasing hardest
Ranked by how many more fixes each one would let you build.
- 1Tool that connects your systems (n8n, Workato…)Chasing
- 2Reads documents for youIncoming · within 3 months
Every recommendation says which
Approve bills inside the accounting system
✓ Runs on what you have · using your accounting system
Sort the support inbox before anyone reads it
Still needs:Tool that connects your systems (n8n, Workato…) · being chased
Trust
The short version.
- Hourly rates never go to the AIThe AI works in hours. Dollars are worked out inside your own workspace, and only the people you choose see them.
- Your workspace and backups in SydneyYour own workspace, and its backups, in Sydney. The AI is Anthropic's, processed in the US, and not used for training.
- 14-day trial, no cardFree for anyone who only looks or checks their steps. At day 14 an unpaid trial turns read-only. Nothing is charged.
No card. Cancel or export any time. Before you approve a trial →